3rd Lincolnshire Virtual-to-Real Open Exhibition

                                                     Harding House Gallery 23rd Sept-5th Oct'25 

                                                                                    Terms and Conditions:
 

• Eligibility

Entry into the 3rd Lincolnshire Virtual-to-Real Open Exhibition at Harding House Gallery is open to any artist resident in Lincolnshire.  

• Submitted works

A maximum of two pieces may be submitted to the Virtual Gallery per artist that have been created by the applicant during the previous 24 months. The works should not have been exhibited in other open art exhibitions in Lincolnshire during this period. All art submitted will be exhibited in the Virtual Gallery first, and depending on the level of interest, at least one piece per artist will be guaranteed a place in the real exhibition. If there is space for a second piece, these will be selected on a first come, first served basis. The submitted works will be available for sale on-line before the exhibition and indefinitely afterwards if required.   ​

• Art Media

The medium can be 2D painting, drawing, photography, or 3D in any medium (eg sculpture, ceramics, or textiles). Art produced in whole or in part by any Artificial Intelligence tools will not be permitted. 

• Deadline for submissions

Images of artworks should be uploaded via the Submission Form (see link at the bottom of this page) before the nominal deadline of 23rd August'25. If the number of submissions (one per artist initially) closely approaches the available gallery space before the deadline, it will be brought forward. If there is still space available after the deadline, artists will be invited to have a second piece included in the exhibition prioritised by the earliest dates the submissions were received. 

• Artwork sizes

The maximum unframed size of 100cm x 110cm (~ 3ft 3ins x 3ft 7ins) will apply for wall art and 60cm x 60cm x 60cm height (~2ft x 2ft x 2ft) for 3D media.

• Selection of works

There is no formal assessment process as such, and artwork should be in line with the acceptable values of art, culture and community that is not disrespectful or discriminatory to any members of our society. The Harding House gallery staff reserve the right to reject work that is deemed unsuitable for exhibition.   

• Fees/Commission on sales

The fee for having the work show-cased on-line and then exhibited at Harding House is £7.00 per piece. This fee is independent of the Harding House organisation and will be collected by the gallery hirer (Kevin Byron) before the exhibition. The fee covers the shared costs of the gallery hire, the printed catalogue of the exhibited works and the refreshments for the private view. The commission on sales in the actual exhibition at Harding House is 40% and all payments for sold art will be managed by the gallery staff. 

• Sold works

The works may be sold on-line prior to the exhibition up until 30th August'25 and there will be no commission for on-line sales. In the event of any on-line sales the artist may replace the sold piece with another via the submission form. For on-line sales, the artist has sole responsibility for organising the payment and for shipping the work to the buyer.  OPen Art Lincs will accept no responsibility for issues arising between the artists and the purchasers of art on the Virtual Gallery.   

• Not For Sale (NFS) Art

Artists wishing to exhibit 'NFS' works will be charged an additional £10.00 to have their work on show in the Harding House exhibition. ​

• Submission requirements

All submissions should be as digital images in .JPG/JPEG format in the web-page form. The photographic file size for submitted images of art-works should be more than 300Kbytes and less than 3.0Mbytes. Photographs of the art-works should be taken square-on and not include anything outside of the art-work (and frame if appropriate). Images of anything other than the artwork will be returned for re-submission. Please complete all fields in the submission form which requests information on the title of your work, the medium, the size in cm, pricing information etc.

• Intellectual Property Rights

On submitting work, the artist confirms that they hold all intellectual property rights in the work, and that they have obtained prior written approval for the use of any third party copyrighted material contained in the submitted work. OPen Art Lincs will accept no legal responsibility for any breaches of copyright or other Intellectual Property Rights in the works exhibited in the Virtual Gallery, and this will be the sole responsibiliy of the artist. Artists will allow the work to be photographed and reproduced by the OPen Art Lincs organisers for both publicity and marketing purposes, in digital and print format. 

• Data Protection

In accordance with the data protection Act 1998 (and all other relevant Data Protection Legislation), Open Art Lincs will be managing the submission process and will hold the personal data of artists supplied on the ‘Submission Form’ web-page securely. The data will only be used in the process of administering the competition and exhibition and will not be transferred to any third party not directly involved in this exhibition.

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